Being in the business of shipping important documents is one of the most valuable services that a courier service provides. It is also one of the most challenging. After all, the more valuable the shipment, the more valuable the contents, the more care you should take when shipping it.
Shipping an important document safely, means your cargo is covered against theft, damage, and loss. But it also means your cargo is covered against any liability for loss, damage, or theft. Additionally, it also means that the cargo will be delivered to the right address, not damaged, and ready to be used.
Shipping important documents safely, means that the responsible party (you) has taken the necessary precautions to ensure that your cargo is safe.
Here are a few tips for your next important document delivery:
1. Bunch your documents together with other important items being sent
This is another method which will be used by the senders to make sure that their packages are not stolen or lost.
This can be done by sending the package to the same location as the other packages. If the package has reached the place where the other packages are kept, then the chance of the package getting stolen or lost is reduced.
2. Have your documents shipped out first thing the next morning
The first thing that happens when you ship your package for posting is that it gets scanned into the system. Then it goes into a holding tank or chute where it will stay until the next day.
If you are shipping on a Friday, for example, your package will spend the weekend in the holding tank until Monday.
On Monday, a number of packages may be hand sorted on a conveyor belt, and then the packages that need to go to a specific transport destination will be on a conveyor belt going to a specific loading dock.
Then, on Tuesday morning, the packages will be loaded onto a truck and delivered. There’s a little more to it than that, but that’s the jist of it.
So, if you are shipping an item that needs to be there in a hurry, it is best to ship it on a Monday, Tuesday, or Wednesday.
3. Pack your documents safely and securely
If you’re transporting your documents by mail, make sure that it’s properly packaged. This will help it arrive safely to your destination. Corrugated cardboard is the best packaging material to use for mailing documents. Avoid using padded envelopes or plastic bags.
When you’re packing the documents for postage, consider the following:
Don’t seal it in plastic or other non-waterproof material.
Be sure the packaging is strong enough to hold the weight of the documents and the packaging material together.
Label the package firmly with the address of your destination.
4. Avoid rushing the postage process of your important documents
It’s important that you allow yourself enough time to check and double-check your documents and to allow yourself plenty of time to send them.
It’s not unusual for documents to get lost or stuck in a sort of limbo in the postal system. The best way to avoid a delay in sending documents is to send it on the day you receive it or at least the day following.
If you need to send the documents out on a later date, try to do so with a return receipt request. This is a guarantee that the documents were received by the other party.
Some people don’t trust the postal service and would rather use a courier service to transport their documents. Courier service is great, but it can be costly. If you know you’re going to be sending documents regularly, it might be worth it to invest in an account with your chosen courier company. You can then transport your documents with the assurance that they will be delivered on time.
Transporting official documents can be stressful. And, sending an official document on time is essential to getting things done on time, so if you have any doubt about whether you can send it on time, call the party requesting the documents. The last thing you want is to call asking for an extension just because you were late on your part of the deal.
Let the Fast Courier website help take the stress out of your document delivery. Check us out online today!